Video communication tools have been available to us for a while, but they have never been in more use than the present. Due to the current pandemic, we have been forced to change the way we communicate with others, who are not in our households. At the moment, we rely on technology to communicate on a day to day basis.
There are various video technology tools at the disposal of individuals and businesses such as Skype and Microsoft Teams; however a very popular has emerged in Zoom.
Zoom has been the go-to platform to hold one-to-one conversations, team meetings, webinars and more. Easy to access and simple to use (as well as free), it is highly recommended. Regardless of what you’re using it for, there are a few ways in which you can maximise your Zoom experience.
If you’re using Zoom for the purpose of conducting team meetings, organising them ahead of schedule can save plenty of time. The ‘options’ section in your Zoom account will allow you to schedule meetings ahead of time, clarifying the date and time – sending out invitations in the process. That way, all involved can prepare knowing when the meeting will take place.
Virtual meetings could be seen as a fun integration into your Zoom sessions. This allows attendees to customise their backgrounds to a picture of their choice. This can look great on the eye, whilst making everyone feel comfortable during the meeting; as well as producing a ‘light-hearted’ feeling to the session.
Collecting Information From Attendees
This feature could be great for those who plan to use Zoom for a promotional event such as a webinar. Settings will allow you as a conductor to collect information from attendees such as their names, email addresses, industry, or company affiliation.
If you are hosting a webinar or virtual event and wish to collect this information, you will need to set up a registration feature. Then, you can set up a form that attendees must fill out before they can join the meeting. You can also set up a form on an external website or management app.
Recording The Call As a Video
Once you begin a Zoom session, you have the option to record proceedings. This comes in handy especially if recording a webinar or event, the meeting can then be shared with those who missed it to review what was said.
Once the meeting has finished recording, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. The Cloud option is for paying members only.
Provide Attendees With a Waiting Room
Zoom allows the option for attendees to get into a video call without the host being present. This can be a good way to spare a few minutes at the attended have a chat before the meeting, via the ‘chat-box’.
However, on the flip side, attendees do not want to be kept in a waiting room for long waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one.
Meetings can have more than one person at the helm. It may be necessary for the meeting to have more than one host. To use co-hosting tools, you first must enable it in Zoom's Meeting Settings. Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box.